Posted: 2026-07-15 19:59:36  Deadline: July 27, 2026   Full-time   Salary: Confidential

Rongo University is inviting applications from qualified candidates for the position of Administrative Assistant II. The successful candidate will provide administrative support, coordinate departmental activities, maintain quality management systems and contribute to the efficient delivery of University services.

Position Details

Position: Administrative Assistant II.
Employer: Rongo University.
Grade: Scale RU 7.
Reference Number: RU/AFP/04/07/26.
No. of Positions: Five (5)
Duty Station: Rongo, Kenya.

Key Responsibilities

Participate in the development of departmental procedures and objectives to support the University's mandate.
Participate in the preparation of procurement plans, budgets and departmental work plans.
Contribute to the development of University policies and strategies.
Provide secretariat services to departmental and University committees.
Coordinate workshops, conferences and seminars and prepare reports and proceedings.
Collect, collate and analyze data and prepare reports to support management decision making and quality assurance.
Coordinate meetings, record minutes and prepare briefing documents.
Implement and maintain quality management systems for effective service delivery.
Interpret and implement departmental policies and strategies.
Provide customer care services through timely responses to enquiries.
Handle complaints and compliments and provide feedback for continual improvement.
Develop, maintain and update departmental records and documents.
Participate in the preparation of graduation lists.
Participate in outreach activities including shows and exhibitions.
Participate in the admission of new students.
Perform any other duties assigned from time to time.

Qualifications

Bachelor's Degree from a recognized institution.
Computer literacy.
Fulfil the requirements of Chapter Six of the Constitution of Kenya 2010.
A postgraduate qualification will be an added advantage.

Application Requirements

Submit ten copies of the application.
Application letter indicating the reference number of the position applied for.
Updated Curriculum Vitae.
Copies of all academic and professional certificates including transcripts.
Copies of work experience certificates.
Copies of other relevant testimonials and certificates.
Ensure the reference number is clearly indicated on both the application letter and the envelope.
Request referees to send sealed reference letters directly to the address below.

Application Process

Interested applicants should submit their completed applications so as to be received on or before 27 July 2026 at 5:00 pm.

Applications should be addressed to:

Deputy Vice Chancellor,
Administration, Finance and Planning,
Rongo University,
P.O. Box 103-40404,
Rongo, Kenya.

Telephone: 0770308254
Email: dvc-afp@rongovarsity.ac.ke
Website: www.rongovarsity.ac.ke/vacancies

Rongo University is an equal opportunity employer. Applicants of either gender, persons with disabilities and applicants from marginalized areas are encouraged to apply. Applications received after the closing date will not be considered. Only shortlisted candidates will be contacted. Any form of canvassing will lead to automatic disqualification.