Posted: 2026-09-02 23:56:14  Deadline: September 18, 2026   Full-time   Salary: Confidential

Ol Pejeta Conservancy is seeking a high-calibre, self-motivated, and dedicated applicant for the position of Executive Assistant. The successful candidate will provide day-to-day administrative and coordination support to the CEO and C-Suite functions by ensuring their smooth and efficient operation.

Position Details

Position: Executive Assistant.
Employer: Ol Pejeta Conservancy.
Reports to: Chief Executive Officer.
Department: Central Management.
Location: Nanyuki, Kenya.
Job Type: Full Time.
Closing Date: Friday September 18, 2026.

Key Responsibilities

Provide comprehensive administrative support to the CEO and C-Suite functions, ensuring day-to-day activities are well organised, prioritised, coordinated and delivered efficiently.
Manage and maintain the CEO’s diary, schedule meetings and appointments, set reminders, coordinate meeting logistics, prepare agendas and supporting documentation, and ensure the CEO is fully prepared for meetings and engagements.
Coordinate regular meetings between the CEO and the leadership team and manage the process of obtaining required briefings and reports from the leadership team.
Read, screen and appropriately prioritise incoming correspondence, reports and emails; draft routine correspondence and presentations; handle matters within delegated authority; and forward relevant matters to the CEO for advice or action.
Coordinate travel arrangements, accommodation, transportation, itineraries and visit logistics for the CEO, Senior Leadership Team and other stakeholders as required.
Prepare and distribute meeting materials, record minutes, maintain action trackers, follow up on outstanding actions and monitor deadlines and commitments.
Undertake desktop research and compile relevant information, briefing notes and reports to support the CEO’s preparation for meetings, presentations and stakeholder engagements.
Provide administrative support for organisational projects by coordinating activities, tracking actions, maintaining project documentation, monitoring deadlines and following up with relevant stakeholders.
Maintain positive and professional working relationships with colleagues, trustees, donors, suppliers and other internal and external stakeholders.
Maintain accurate and organised filing systems and records of papers, correspondence and electronic documents on behalf of the CEO.
Coordinate administrative processes within the C-Suite functions and ensure required reports, minutes, documentation and other administrative outputs are prepared and maintained.
Handle confidential and sensitive information with complete discretion, maintaining a high level of confidentiality, integrity and professionalism.
Identify opportunities to improve administrative and coordination processes, introduce practical solutions, and actively seek opportunities to learn and develop relevant skills.
Undertake any other duties as may be assigned from time to time.

Qualifications and Experience

Bachelor’s Degree in Business Administration, Management or a related field.
Familiarity with ERP systems, travel booking platforms and event management tools is preferred.
3 to 5 years’ experience in an administrative, office coordination or customer service role is desirable.
Experience supporting senior managers will be an advantage but is not essential.
Recent graduates with strong organisational skills and relevant internship experience are encouraged to apply.

Key Skills and Competencies

Highly organised with excellent attention to detail.
Strong written and verbal communication skills.
Proactive, positive and eager to learn.
Excellent time management and ability to prioritise competing tasks.
Professional, trustworthy and able to maintain confidentiality.
Strong interpersonal skills with a customer-service mindset.
Able to work independently while knowing when to seek guidance.
Adaptable, flexible and calm under pressure.
Good working knowledge of Microsoft Office, including Word, Excel, Outlook and PowerPoint.
Commitment to continuous learning and personal development.

Application Process

Interested and qualifying candidates should submit their CV and application letter only to the email address below, using “EXECUTIVE ASSISTANT” as the email subject line, so as to reach Ol Pejeta Conservancy no later than Friday, September 18, 2026.

Application Email: jobs@olpejetaconservancy.org

Ol Pejeta Conservancy is an equal opportunity employer. Applications are encouraged from individuals of all backgrounds who share the organisation's commitment to conservation and community empowerment.

Shortlisting shall be done on a rolling basis, and only shortlisted candidates shall be contacted.

Online Application Link: Executive Assistant at Ol Pejeta Conservancy (Instructions and Application)