Posted: 2026-10-06 14:44:06  Deadline: October 12, 2026   Fixed-term Contract   Salary: Confidential

The Hanns Seidel Foundation is seeking to recruit a qualified and experienced individual for the position of Administrative Assistant to support its dynamic team and provide effective administrative and logistical support at its Nairobi office.

Position Details

Position: Administrative Assistant.
Location: Hanns Seidel Foundation Office, Kenya.
Engagement Type: Fixed-term contract with potential for renewal.
Start: As soon as possible, but no later than November 2026.
Application Deadline: October 12, 2026.

About the Hanns Seidel Foundation

The Hanns Seidel Foundation is a German political foundation. It has worked in Kenya since 1987, and the Nairobi office is its hub for East Africa. The foundation is a small, dynamic and capable team working on information integrity and the governance of artificial intelligence, justice, economic and resource governance, and sustainable mobility.

Responsibilities

Act as first point of contact for partners, visitors and callers, and manage the office inbox.
Maintain contact records and keep in regular touch with partners and suppliers.
Support the organisation of conferences, seminars and workshops, delegation trips and the hosting of guests, including follow-up.
Assist with project accounting, procurement and VAT refunds in line with HSF regulations.
Look after inventory, filing, stationery and office equipment.
Deputise for the Accountant during periods of leave.
Provide general administrative and logistical support to the team as required.

Minimum Qualifications and Experience

Diploma or degree in a relevant field.
At least two years of office experience.
Basic bookkeeping knowledge and experience handling petty cash and M-PESA.
Confident use of Word, Excel and Outlook.
Excellent written and spoken English.
Good Kiswahili.
Knowledge of German or French would be an asset.
Available to start immediately.

Key Attributes

Enjoys administration and takes pride in accuracy.
Builds rapport easily and maintains good relationships with people.
Keeps contacts and records current and well organised.

What the Foundation Offers

A small team in which decisions are taken quickly.
Work on new, fast-moving and politically relevant topics.
A varied role across front office, events, finance and procurement.
A competitive salary based on knowledge and experience.

Application Process

Interested and qualified applicants should send their CV and a covering letter of no more than one page, as a single PDF, to admin@hss.co.ke. Please quote Administrative Assistant in the subject line and state your earliest possible start date.

Application Deadline: October 12, 2026.

Applications will be reviewed as they are received, and early application is encouraged. Only shortlisted candidates will be contacted.

HSF is an equal opportunity employer and does not charge any fee at any stage of the recruitment process.