Posted: 2026-09-21 23:01:00  Deadline: September 28, 2026   Full-time   Salary: Confidential

HACO Industries Ltd is inviting applications from qualified candidates for the position of Administrative Assistant in Nairobi, Kenya. The successful candidate will provide comprehensive administrative and operational support to the Managing Director's Office, coordinate executive schedules and stakeholder engagements, and support senior leadership in managing priorities and follow-up actions.

Position Details

Position: Administrative Assistant.
Employer: HACO Industries Ltd.
Location: Nairobi, Kenya.
Reporting To: Executive Assistant.
Application Deadline: September 28, 2026.

Role Summary

Provide comprehensive administrative and operational support to the Managing Director's Office.
Coordinate executive schedules, cross-functional priorities, and stakeholder engagements.
Serve as a professional point of contact for the Executive Committee, senior leadership, and client-facing teams.
Anticipate administrative needs, manage competing demands, and deliver timely and high-quality support in a fast-paced environment.
Coordinate information, activities, and follow-up actions to support senior leaders in achieving strategic priorities.

Key Responsibilities

Provide high-level administrative, logistical, and strategic support to the Managing Director's Office.
Manage executive schedules, meetings, travel, official engagements, and priority deliverables.
Coordinate Board and leadership activities, correspondence, records, and action tracking.
Prepare briefings, reports, presentations, and other decision-support materials.
Serve as a key liaison with senior management, government representatives, development partners, and other stakeholders.
Oversee selected cross-functional initiatives and ensure timely follow-through on agreed actions.
Monitor organizational developments and emerging risks and escalate priority matters appropriately.
Maintain high standards of professionalism, discretion, confidentiality, accuracy, and protocol.
Leverage technology and AI-enabled tools to improve executive-office efficiency and service delivery.
Provide seamless executive support by assuming the Executive Assistant's responsibilities during her absence.

Qualifications and Experience

Bachelor's degree in Business Administration or a related discipline, with a minimum of Upper Second-Class Honours or an equivalent qualification.
At least three years of executive support experience, including coordination of C-suite engagements, Board or governance matters, senior stakeholders, and confidential communications.
Advanced proficiency in Microsoft Office, Excel, dashboards, data analysis, and reporting.
Ability to leverage technology and AI-enabled tools to improve executive-office efficiency.
Excellent communication, organization, planning, and prioritization skills.
Proactive and solutions-oriented approach with the ability to anticipate stakeholder needs.
Ability to work independently, exercise sound judgment, and remain accountable in a fast-paced environment.
Demonstrated executive presence, professionalism, and confidence when engaging senior leaders and key stakeholders.
Proficiency in French is an added advantage.

Application Process

Interested and qualified candidates should complete the pre-application form and submit their application documents on or before September 28, 2026.

Pre-Application Form: HACO Recruitment and Selection Tool - Administrative Assistant

Application Email: jobs@haco.co.ke

Applicants should submit copies of their application letters, academic and professional certificates, testimonials, and an up-to-date curriculum vitae.

HACO Industries Ltd is an equal opportunity employer committed to fostering a diverse and inclusive workplace.

More details: Administrative Assistant at HACO Industries Ltd (Instructions and Application)

Only shortlisted candidates will be contacted for the next stage of the selection process.